Agree who checks access, where delivery vehicles can stand and where materials will be stored. Clarify weather protection, site organisation and coordination between foundations, structure and services.
Before delivery, request confirmation of assembly conditions and required checks. A discrepancy discovered when the team arrives can affect the entire schedule.
For site meetings: keep a shared list of observations, responsible people and agreed dates. Have changes coordinated by the responsible parties. A verbal discussion between two teams can be understood differently.
A coordination meeting before mobilisation
Review the actual site conditions with the team. Who confirms preparatory works have reached the required stage? Who checks discrepancies, and who receives reports before delivery? Establish a main coordination contact.
Clarify access, manoeuvring space, any local restrictions and storage. Do not improvise positions for machinery or heavy materials. Site organisation and safety belong to competent professionals.
Before closing the walls
Confirm the layout of wall-mounted furniture and equipment. Communicate positions and loads in use, not just an item's empty weight. The designer determines the necessary backing and fixings.
Coordinate sockets, water, data and ventilation with the structure. Ask for routes to be recorded and concealed works photographed where permitted. Do not move or drill structural elements to accommodate a furniture change without the design team's solution.
The client's preparation list
- Access and site organisation confirmed with the team.
- A named coordinator for each stage where several teams’ work comes together.
- Everyone involved knows the current drawing revision.
- Furniture, services and finish decisions tracked separately.
- Changes recorded before execution.
- An agreed procedure for checking and resolving reported problems.
Avoid: different family members giving different instructions directly to separate teams. Centralise decisions and preserve their history.
A three-dimensional check before ordering
Review plans together with sections and the selected product list. A drain position on a plan does not establish whether the full assembly fits. Ask for coordination of finished levels: floors, ceilings, windows, doors and equipment.
For an attic level, check clear headroom after all planned finishes and services, not just structural dimensions. Select the shower enclosure, tall cupboards and bulky appliances early, or provide their requirements, to avoid ordering items that will not fit.
Useful photos, not just lots of photos
With the team's permission, organise images by room, wall and date. Note the drawing revision they relate to. Keep important details of concealed works and access points without treating photos as substitutes for technical inspections.
Can you identify the room and wall in each photograph? A simple label makes documentation much more useful.
Decisions that cannot wait any longer
- Wall-mounted furniture and backing coordinated with the structure.
- Positions of concealed taps, recesses and maintenance access.
- Extractor, ventilation, data and power routes.
- Door and window opening directions.
- Finished levels relative to the stairs and shower.
Do not resolve a discrepancy with on-the-spot cuts or relocations without the designer. Obtain a coordinated solution and a record of the change before continuing.